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“Using Staff Files, it’s so easy to print or email reports to managers or state auditors to show them employees’ training records.

It’s phenomenal! It used to take an entire day to prepare federal and state EEO reports. Now it only takes an hour.

You don’t have to have massive computer know-how to install or use Staff Files. I like the tabs. They’re intuitive, so you don’t have to remember where you saved information.”

Teri Hansen - Director of Human Resources and Administration

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Employee management software keeps personnel records updated

June 09, 2014 at 11:00 AM

There are almost too many kinds of businesses to count, but one thing all businesses have in common is the need to properly manage personnel. Managers have plenty on their plates already, so sometimes little tasks that they may consider unnecessary can fall by the wayside. Focusing on the day-to-day operations of an organization can be tiring and time-consuming, so something as seemingly mundane as keeping personnel records updated gets postponed or forgotten entirely. Between accounting, taxes, sending, receiving, and a million other records to keep up with, why add one more?

Personnel management can make or break an organization

One thing the study of economics makes very clear is that the most unpredictable variable is the human element. Despite the best efforts of society, we still lack the ability to predict what humans will do. As a result, one of your biggest assets (your employees) can sometimes be your biggest liabilities. Though most employees at most firms to a good job and are trustworthy most of the time, there are always exceptions.

 In the case of those exceptions it is helpful to keep careful records to make sure you protect your business. Say an employee regularly shows up late. Termination of the employee, should this become a big enough problem, could result in a wrongful termination suit in some cases. Your records should reflect that you told the employee what time to show up, gave warnings, and kept a record of exactly how late the employee was and how often.

Other motivations for keeping good employee records

Though the focus is certainly to protect your business, there are other motivations for keeping good personnel records. It is also important to annotate positive performance and behavior. This can be helpful for making good promotion decisions in the future, as well as studying the methods of productive employees for standardizing processes.

The bigger the business the harder it is for a manager at the top to keep mental tabs on all employees, so the importance of personnel records becomes even more important. This can be facilitated easily through the use of modern tools such as employee management software.

Though it can be tempting to try to just keep up with personnel records mentally, to postpone those performance reviews, or just trust that an employee with fix behavior after you verbally give a set of instructions, it is safer and more efficient to keep a written record that you can access when you need it. And you will need it.

Tags: employee records personnel records
Category: Employee Management Software

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