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“Using Staff Files, it’s so easy to print or email reports to managers or state auditors to show them employees’ training records.

It’s phenomenal! It used to take an entire day to prepare federal and state EEO reports. Now it only takes an hour.

You don’t have to have massive computer know-how to install or use Staff Files. I like the tabs. They’re intuitive, so you don’t have to remember where you saved information.”

Teri Hansen - Director of Human Resources and Administration

Read the Case Study

Employee management software prepares you for the next level

July 25, 2013 at 2:26 PM

In any economic climate small businesses face numerous challenges just to remain afloat. In this current economy the challenges are even greater. It is easy for many business owners to understand the importance of automating and streamlining their marketing operations, but it is often difficult to get them to place emphasis on other operational issues.

One area that often gets neglected is the human resources department. Now your business may not have an official human resources department, but trust me, it exists. If you have one employee, you have a human resources department. With employees you have to manage everything from payroll to the administration of sick time and accrued time off. Early in the development of the business it may be possible to use a simple spread sheet to keep up certain information, and maybe you are keeping hard copies of all documents in filing cabinets.

As your company grows and the business world around it evolves, the need for efficiency and accuracy increases, which means you will need to consider implementing a more reliable employee management system.

Your employees are your company’s most important asset and insuring that they are taken care of is important for a number of reasons. First, you want to create an environment in which your employees are motivated to work, and morale is high. Second, you want to make sure that all of the necessary documentation needed to meet all state and federal guidelines are in place.

It is time for you to start using employee management software. HR software provides an automated process that can be managed by the HR manager or the business owner depending of the size of the company. The type of HR software discussed here is PC based and it can be loaded directly on to a specific desktop. If multiple managers need to use this software, then the database connected to all the desktops will need to be saved onto the business’ network server. This type of software allows for the consolidation of tasks and the digital filing of documents.

Let’s take a brief look at some of the benefits of using employee management software.

  • From the moment you hire an employee a file and paper trail begins. Beginning with the original application and moving on from there. Employee management software has the capability of helping you manage the flow of this documentation. You are able to keep up with the employee’s basic contact information, such as name, address, phone number. You are also able to track the employee’s status on the job, including their current position, any recent promotions, etc.
  • You can keep up with other employee information, such as emergency contact.
  • One of the constants with any well ran business is employee reviews. The review can be kept on file electronically for future reference. Because the files are only accessible by management, there are no concerns as far as confidentiality issues.
  • An employee file management system has the capacity to track any training and educational programs the employee has been involved in.
  • You can use the system to record incident data, such as any disciplinary issues that may have taken place.
  • The software even has user-defined fields that allow for the customization of data fields so that business specific data can be entered.
  • You can also generate documents and letters through this software.
  • You are able to use this file management system to benefit eligibility and enrollment, as well as use it to set dates of required re-enrollment.
  • You can even print out HR documents such as handouts that define job descriptions, company policies, and HR policy and guidelines.

Having dependable and functional employee management software is vital to the stability of your staff management system. It is simple and easy to implement.



Tags: staff management staff information
Category: Employee Management Software

Staff Files makes employee recordkeeping simple. Try the free demo/trial edition of this easy and affordable employee management software today!

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Have questions about Staff Files? Call us at 1-800-874-8801 or email us at sales@abs-usa.com

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