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“Using Staff Files, it’s so easy to print or email reports to managers or state auditors to show them employees’ training records.

It’s phenomenal! It used to take an entire day to prepare federal and state EEO reports. Now it only takes an hour.

You don’t have to have massive computer know-how to install or use Staff Files. I like the tabs. They’re intuitive, so you don’t have to remember where you saved information.”

Teri Hansen - Director of Human Resources and Administration

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Employee record keeping software gives small businesses the cutting edge

August 09, 2013 at 8:14 AM

Accurate employee record keeping for small business is a must in today’s competitive market. CEO of retail analytics marketers PivotLink, Quentin Gallavan, advises in Bloomsburg Business Week, “To create competitive advantage, companies of every size measure and analyze information from five areas of their business: cash, customers, sales, products, and people.” Human Resources is the area of business that deals with the people employed by your business or small business. Human resources software that has the ability to not only facilitate organized employee records, but that also enables you to easily analyze and interpret these records, provides managers the information they need for business smart decision making.

ACAS (Advisory, Conciliation and Arbitration Service), a non-profit whose charter is to “improve organizations and working life through better employment relations,” advises that “all organizations…need to formulate policies and procedures which will enable them to remain competitive and provide good service to their customers.” ACAS further states, “Planning depends on information, and personnel planning equally depends on effective, accurate record keeping.” Good records help managers to base their decisions on a factual basis rather through guesswork.

Some of the benefits of PC-based employee record keeping features in human resources software for small businesses involve records for audits and legal purposes, but also strike closer to home in the day-to-day operations and decisions making of the business.

The non-profit Forum of Private Business describes itself a proactive business support organization focused on the growth and profitability of small businesses. It encourages small business owners and managers to keep accurate and timely personnel records, “Every organisation [organization] should keep information about individual workers”. Such information should include basic employee record keeping such as personal details - name, address, emergency contact, date of birth, sex, education, tax information, details of disabilities relevant to work, employee experience, employee's detailed history with the organization, details of terms and conditions of pay, hours of work, vacation terms, health and other benefits, etc., as well as a copy of the terms and conditions of employment. Additionally, absence details, including lateness, vacations, and accidents should also be accurately maintained. Details of further training or education in association with the organizational functions of the employee, as well as any disciplinary action taken or details involving termination are of utmost importance to small businesses for a number of reasons.

Tags: small business employee records human resources software
Category: Employee Management Software

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