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“Using Staff Files, it’s so easy to print or email reports to managers or state auditors to show them employees’ training records.

It’s phenomenal! It used to take an entire day to prepare federal and state EEO reports. Now it only takes an hour.

You don’t have to have massive computer know-how to install or use Staff Files. I like the tabs. They’re intuitive, so you don’t have to remember where you saved information.”

Teri Hansen - Director of Human Resources and Administration

Read the Case Study

Evaluate your employees more effectively with staff management software

August 26, 2013 at 12:09 PM

As the HR manager or owner of a business, you know just how important it is to be able to properly evaluate your employees. If you’ve been running your business using paper-based employee records, you will want to consider using staff management software to help your organization run more efficiently.

Review Performance Records

Instead of relying on your memory to help you determine which employees are the most deserving of receiving a bonus this year, you can use simple HR software to quickly get an overview of their performance record.

Despite your efforts to encourage every staff member to read the employee manual, some of them may neglect this task and continue to violate workplace regulations, such as adhering to the attendance policy, following the company’s dress code and complying with your Internet usage rules while on the clock. Details of any violations of these regulations are instantly available to you and will help you correct errant behavior as you conduct employee evaluations.

Staff management software will let you see how much money you are spending on a particular employee or an entire group, including wages, benefits and training classes.

Review Training Records

Use the software to see trends and help determine if you are getting a good return on your investment in each employee. It’s possible that you can make a case that every class your employees take makes them more efficient or helps them achieve higher sales, for example.

You may notice a previously unseen pattern, such as 50 percent of eligible employees are taking advantage of additional training in one of your facilities, while only 10 percent are taking these classes at another location. The software may encourage you to boost employee training in all of your locations.

Review Electronic Personnel Records

By shifting over to a computerized HR system, you will no longer have to store as many paper records as you did in the past, which may enable you to free up space in your facility that could be used for better purposes. For example, you could turn your old records storage room into a new break room, an office or a conference room.

In the meanwhile, your will enjoy easier access to all the employee records from your computer, and you can set up an automatic backup procedure to keep copies of your crucial data in an offsite location.

After you have switched from your older paper-based HR system over to using staff management software, you’ll soon see how quickly you can access your employees’ job history and performance notes and conduct better evaluations. You’ll have more time to focus on daily operations and your employees will have a clearer sense of what you expect from them in the future.

Tags: HR software staff management
Category: Employee Management Software

Staff Files makes employee recordkeeping simple. Try the free demo/trial edition of this easy and affordable employee management software today!


Have questions about Staff Files? Call us at 1-800-874-8801 or email us at sales@abs-usa.com

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