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“Using Staff Files, it’s so easy to print or email reports to managers or state auditors to show them employees’ training records.

It’s phenomenal! It used to take an entire day to prepare federal and state EEO reports. Now it only takes an hour.

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Five ways to boost HR management productivity

November 21, 2013 at 3:40 PM

The HR department plays a vital role in any company, regardless of the company's size, geographical location or line of work. Managing company employees, ensuring that they have proper training and equipment and are working in an efficient, effective manner is no small task. Following are five tips that can help you to stay on top of all that you have to do as a small company HR manager.

Plan in Advance

Use employee management software and other scheduling software programs to make a monthly schedule noting important project deadlines, regular tasks and important commitments. Planning your time in advance will help you avoid missing important deadlines and enable you to use your time wisely each and every day.

Make Good Habits

Make it a habit to do certain things on certain days. This way, your employees and junior managers will know when they can count on you to take care of certain tasks. For instance, you could go over employee files and performance reviews every Monday; create HR reports every Friday, etc.

Make Time for Employees

You will not know how to help those who are working for you if you do not take time to listen to them. Set up an easy to use communication system that employees can use to notify you of problems, make suggestions or complaints or ask for assistance. Those who work under you should know that you will set aside time in your schedule to read what they have to say and address their concerns.

Make Training a Priority

If your employees do not know how to do their job, then you will have ongoing performance problems. Provide adequate training and refresher courses to ensure that all employees are able to be as productive as they need to be. If your company starts using new software, equipment or procedures, provide training so that there are no mistakes or problems as you switch over to a new operating system. Remember, training is not a one-time task; it is an ongoing one.

Consider Outsourcing

There are various HR jobs that can be outsourced to a third party. Some of these tasks include doing background checks and regular salary payment. Outsourcing gives you access to experienced HR professionals and frees you to handle tasks that only you can handle.

Learning to be an efficient, effective HR manager is an ongoing process. As new challenges arise, you will need to learn how to deal with them and you may need to change your old way of doing things in order to embrace a more effective HR management plan. However, the above mentioned points are tried and proven ways in which any HR manager can be effective in doing his or her job. Take these points into consideration, see how they can best apply to your personal situation and then do what you can to become more professional in your line of work.

Tags: employee files employee management software
Category: Employee Management Software

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