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“Using Staff Files, it’s so easy to print or email reports to managers or state auditors to show them employees’ training records.

It’s phenomenal! It used to take an entire day to prepare federal and state EEO reports. Now it only takes an hour.

You don’t have to have massive computer know-how to install or use Staff Files. I like the tabs. They’re intuitive, so you don’t have to remember where you saved information.”

Teri Hansen - Director of Human Resources and Administration

Read the Case Study

Improving productivity with orderly Staff Files

December 18, 2013 at 3:14 PM

Productivity is an essential part of managing staff; keeping track of salaries and ensuring that any problems are handled in a timely manner. Unfortunately, disorganized employee files can make it hard to get anything done or even find paperwork when it is needed. That is why staff management software is an essential part of keeping the human resources department productive, organized, and ready to take on the next task.

Getting Organized

Before it is possible to use staff management software effectively, it is important to organize all of the paperwork and details so that it can be entered into the system efficiently and accurately. An employee file management system helps keep all of the documents in order and ensure that it is easy to find paperwork when it is necessary.

Input Data

After everything is organized and easy to find, put the data into the staff management software. By inputting the data into a computer system, it is easier to make changes when they are necessary. Human resources must be productive and efficient to ensure that any problems are addressed. Keeping the data in a computer management system will help narrow down the complications so that the entire office runs more effectively.

Keep it Up-To-Date

Do not allow paperwork to build up. When new employees enter the office, input their data into the system as soon as possible. When changes to the data occur, put it into the system as soon as the employee informs the HR staff.

Keeping data up-to-date can ensure that the number of potential complications drop dramatically. There are fewer potential problems if the information is accurate, up-to-date and includes every staff member.

Check Data Regularly

Ideally, check that the information is accurate at least once per year. Employees may not always come forward with changes, even if it can significantly alter their paperwork. For example, an employee who has a new child may forget to change his or her tax paperwork. It is the responsibility of human resource professionals to ensure that the information is accurate by checking it and having employees verify the data.

Employee file management is an essential part of keeping the entire office running smoothly. Human resource professionals are responsible for the paperwork and data, so having a simple software system can improve productivity and reduce potential complaints or mistakes.



Tags: employee files staff management
Category: Employee Management Software

Staff Files makes employee recordkeeping simple. Try the free demo/trial edition of this easy and affordable employee management software today!

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Have questions about Staff Files? Call us at 1-800-874-8801 or email us at sales@abs-usa.com

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