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“Using Staff Files, it’s so easy to print or email reports to managers or state auditors to show them employees’ training records.

It’s phenomenal! It used to take an entire day to prepare federal and state EEO reports. Now it only takes an hour.

You don’t have to have massive computer know-how to install or use Staff Files. I like the tabs. They’re intuitive, so you don’t have to remember where you saved information.”

Teri Hansen - Director of Human Resources and Administration

Read the Case Study

Why employee management software is ideal

January 16, 2014 at 3:48 PM

Many companies and organizations are embracing computerized techniques in the running of its activities. These include HR departments that have realized the ease that comes with the use of employee management software. There is tons of information concerning employees that needs to be stored in a convenient manner that makes it easy to retrieve whenever needed.

Keep Track of Employee Records

There are many common problems that face those departments that still use traditional methods of data storage. For one, it becomes problematic for HR managers to trace the documents regarding a specific employee when there is a need for reference. This information include the date when the worker joined the company, records of disciplinary measures, personal contact information, past performance, position that one holds in the workplace, age, duties and responsibilities amongst other useful facts. Due to the sensitivity and nature of the data, it becomes imperative to have a system that sufficiently supports easy tracking of the employee record whenever deemed possible.

Save Physical Storage Space

When an organization uses software for data inventory, it saves much needed time and earns a positive reputation for the whole company. There is also a business like environment that is created which boosts the morale of the workers. There are no unnecessary papers that litter up the place.

Many small businesses are also grappling with the problem of economizing on the little space that they have. What a magnificent way to achieve that than using employee management software! Now with compactness the storage system guarantees, HR managers can easily update employee information any time they want.

Protect Employee Files

Another problem that is addressed by this program is that of premature data loss. Storing files in physical files is risky in a number of ways. First, it is possible that anything can happen, leading to the destruction of the information beyond retrieval. Due to one reason or another, the information can just disappear from the place of storage without a single trace. There is only one way out of these scenarios; using an approach that cannot be affected by a flood, fire, or other natural disaster.

To sum up, flexibility is one thing that is achieved by the use of modern and highly advanced data storage. This is a factor that is of immense significance when it comes to organizations making the next significant step in their growth. Since employees are an essential part of the upgrade, it is necessary to have everything pertaining them within easy reach. This is an achievable step that will see a company transition from a frustrating and tiring system of data storage and retrieval to a faster one.

Tags: employee records
Category: Employee Management Software

Staff Files makes employee recordkeeping simple. Try the free demo/trial edition of this easy and affordable employee management software today!


Have questions about Staff Files? Call us at 1-800-874-8801 or email us at sales@abs-usa.com

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