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Why is it important to track disciplinary actions?

September 06, 2013 at 2:53 PM

You’ve just discovered that you will need to take disciplinary action against an employee. It is important to ensure that you document any action that is taken. One way to track it, without worrying if the paperwork will get lost or into the wrong hands, is by recording the write-up in HR software. It is also important that you follow the disciplinary policy set forth by your business’ management team.

Some of the benefits of tracking disciplinary actions in a human resource information system (HRIS) include:

  • Automated workflow—A trail that is complete with time and date of when the information was relayed and documented in order to meet legal guidelines and corporate quality standards.
  • Increases efficiency—recording the information in one place makes it available to the appropriate individuals, such as HR or department managers.
  • Secure information—all information is stored in one place with different levels of accessibility, enabling information to be kept secure and confidential.
  • Increased speed of communication—this feature provides the capability to mail merge documents, such as agreements, letters and memos.

Typically, most businesses have a progressive discipline policy they want managers to follow. It could include a couple of verbal warnings as well as a couple of written warnings before the employee’s termination is required.

Undoubtedly, there will be problem behavior in employees that you will have to deal with and try to correct. Using HR software to manage the recordkeeping process will help ensure that you are performing the steps outlined in your organization’s standard company policies and disciplinary procedures. The built-in capability to log disciplinary actions in a timely and efficient manner is good business management practices.  

Tags: HR software HRIS disciplinary actions business management
Category: Employee Management Software

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