Managing staff records is easy employee management software

Over 10,000 users rely on this program every day, so whether you’re a small business or a large organization, Staff Files is guaranteed to meet your needs. It’s time to throw away those file folders and start managing staff information the easy way. 

Organize Staff Records Easily

It’s easy to misplace important information when you’re tracking employee data using paper and pencil. Disorganized files can lead to misunderstandings between you and your staff, which could also expose you to a potential lawsuit. Keeping employee information up-to-date can be a lengthy process if the data is kept in multiple spreadsheets. Employee files that are kept in different departments or areas of the company are difficult and time-consuming to consolidate into a simple report.

Find Employee Information Fast

Staff Files stores employee information in easy-to-navigate tabs across the top. To find the details of a particular personnel record, simply point and click with your mouse on the tab you wish to see. It will display the data for one particular employee. Switch from employee to employee by clicking on their name in the Employee List.

Share Employee Records with Department Managers

Buy multiple licenses of Staff Files to allow other managers to help you keep employee records up-to-date, or to allow them read-only access. The security settings let you define access to specific tabs and/or specific departments.

Automatically Accrue Time Off

Staff Files can automatically accrue time-off based on policies you define. You can set up policies to add vacation or sick days as of the employee’s anniversary date or a specific calendar date, such as January 1. The time-off policies can also include a carryover setting to limit the amount of accruals employees can carry over into a new year and the policies can accrue time based on seniority. Letting the software do the calculations for you will save you a lot of time and headaches!

Keep An Entire Staff Record In One Place

In addition to the employee leave accruals, keep the entire employee record in Staff Files. There’s designated areas to enter information for:

  • General employee information
  • Emergency contact information
  • Wages that list rate increases and promotions
  • Employee benefits
  • Records for training, certifications, and licenses that people need to legally do their job
  • Incidents log for workplace accidents and disciplinary warnings
  • Performance evaluations
  • Individual reminders and miscellaneous notes you want to keep for each person
  • Scanned documents you wish to attach to their file
  • Separation information about when employees leave the company

Employee Recordkeeping Can Be Simple

Staff Files is designed to make employee recordkeeping simple. With our human resources software, all the information you need is in a centralized location, which makes it effortless to quickly locate the employee records you need. The features in our employee management software are easy to use. Try it for yourself with a free 15-use trial edition of the software.


Save Time With Routine Tasks and Questions

Your day is filled with many staff management tasks. When someone asks “How many vacation and sick days do I have left?” or “When is my next job review?” the answers are right at your fingertips with Staff Files. Spend more time managing staff and less time managing their information with this HRIS.

Fast Implementation and Quick to Learn

You don’t need a complex HRIS that takes months to implement. With Staff Files you can be up and running in a matter of hours. Employee management software doesn’t have to be difficult to use. Our HR software is so intuitive that learning how to use it is straightforward, even for people who aren’t accustomed to computers.

System Requirements

The minimum software and system configuration needed to run Staff Files includes:

  • IBM-compatible Pentium processor or higher
  • Microsoft Windows 2000/NT/Me/XP/Vista/Windows 7/Windows 8
  • Microsoft Word 2000 or higher
  • Adobe Reader 6.0 or higher
  • 128 MB RAM
  • 120 MB free hard disk space
  • VGA or higher resolution monitor
  • Any printer and mouse supported by Windows 2000 or higher
  • CD-ROM Drive, if ordering an installation CD

Buy Staff Files Today with Our 90-Day Money-Back Guarantee

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  3. Call us at 1-800-874-8801
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Used to store electronic personnel files

Our Clients

“Using Staff Files, it’s so easy to print or email reports to managers or state auditors to show them employees’ training records.

It’s phenomenal! It used to take an entire day to prepare federal and state EEO reports. Now it only takes an hour.

You don’t have to have massive computer know-how to install or use Staff Files. I like the tabs. They’re intuitive, so you don’t have to remember where you saved information.”

Teri Hansen - Director of Human Resources and Administration

Read the Case Study