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“Using Staff Files, it’s so easy to print or email reports to managers or state auditors to show them employees’ training records.

It’s phenomenal! It used to take an entire day to prepare federal and state EEO reports. Now it only takes an hour.

You don’t have to have massive computer know-how to install or use Staff Files. I like the tabs. They’re intuitive, so you don’t have to remember where you saved information.”

Teri Hansen - Director of Human Resources and Administration

Read the Case Study

Staff management software is an indispensable tool

March 11, 2014 at 8:55 AM

Human resources management is critical in the day-to-day operation of a business. Keeping employee information up to date, tracking wage rates, benefit eligibility, and vacation time should be centralized into one department. Professional staff management software is an indispensable tool for whoever handles the HR duties at a company.

HR Management and Information

Keeping paper files eventually becomes unwieldy; spreadsheets are over complicated and difficult to search. By moving files spread out across different departments into one central location that handles all HR tasks, a business can reduce redundancies and eliminate discrepancies.

Employees are a fundamental part of any business and the proper handling of their records cannot be overstated. Staff members want their contributions to be recognized, and they need to feel as if they are an important part of the company to get the best performance from them.

Holding regular performance reviews, held on time, gives an employee confidence where they stand and specific ways to improve. Delivering scheduled raises promptly increases trust among staff members. Knowing that their hard work and commitment is being recognized, and on schedule, is important to employees.

Problem employees should have detailed records kept for any violations of company policy. This information could become critical should an employee need to be let go or if an employee brings forth litigation. Tracking vacation and PTO is important to prevent several employees in one department from taking day off at the same time.

Keeping Track Of Employee Achievements

It is important to keep track of employee accomplishments, certifications, days of work missed, infractions of company policy, and wages. This information is invaluable when making decisions about promotions, salary increases, and lay-offs.

Organize Electronic Files

Amassing all that data on your workforce is not very helpful without being able to quickly collate and cross-reference the information. Good staff management software should allow you to keep track of:

  • Relevant contact information.
  • Benefit eligibility and enrollment.
  • Vacation, sick time, and PTO accrual.
  • Performance reviews.
  • Incidents, accidents, and disciplinary action.
  • Training classes and certifications.
  • Reminders for birthdays, review dates, etc.
  • Fields for extensive notes.
  • Scanned docs such as resumes, cover letters, and certifications.
  • Separate sections for former employees, reasons for leaving, separation interview notes and COBRA dates.
  • Individual and group statistics.
  • All HR documents, handbooks, memos, letters, and job descriptions.

How to Select Staff Management Software

First, it should be easy to learn and implement quickly. With a simple, easy-to-use HR software, you should be up and running in a few hours and be able to organize electronic files in one place.

The software should quickly cross-reference data by individual employees or groups. It should have some automated features such as keeping track of accrued time off or remembering employees’ anniversaries with the company.

Tags: employee information staff management human resources management
Category: Employee Management Software

Staff Files makes employee recordkeeping simple. Try the free demo/trial edition of this easy and affordable employee management software today!


Have questions about Staff Files? Call us at 1-800-874-8801 or email us at sales@abs-usa.com

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